Renewals you discover too late
A membership expires. The member stops showing up. You find out when the revenue is already gone.
Gym operations platform
Your gym runs here. Not in notebooks.
Memberships, renewals, QR check-in, POS, inventory, trainers, and reports—one system built for how a gym actually works day to day.
- Memberships
- QR check-in
- POS & inventory
- Trainer tools
- Reports
- Staff roles
The daily leak
Memberships don’t vanish overnight. They slip away in the paperwork.
If this feels familiar, you’re not alone—and you’re not stuck with it.
Attendance on paper
Clipboards don’t tell you peak hours, no-shows, or whether QR check-in is working.
Debts living in someone’s memory
Who owes what gets lost between shifts—until the awkward conversation at the front desk.
Sales in a separate till
Supplements sell. Stock runs out. Nothing connects to the member standing in front of you.
Trainers working in chats
Workouts, schedules, and notes scattered across WhatsApp instead of one shared system.
Owners stuck as unpaid admins
You opened a gym to grow it. Instead you’re chasing lists, receipts, and follow-ups.
ProGym
One place to run the gym.
ProGym is the operating system for your floor, front desk, and back office. Members, money, check-ins, stock, and staff permissions live together—so your team stops stitching tools together every morning.
- See renewals and balances before they become problems
- Check members in with QR or a quick manual entry
- Sell retail without leaving the membership system
- Give each role only the access it needs
Core modules
Everything your gym touches—connected.
Pick a module. See the real screen. Understand why it matters before lunch.
Start the day with the truth
Renewals, debts, and stock alerts in one view—so the shift begins with priorities, not guesswork.
How it works
Three steps. No drama.
01
Book a demo
We walk your real workflow—renewals, check-in, sales, and staff—on the live product.
02
Set up clean
Plans, roles, and your first members. We help you land organized, not chaotic.
03
Run the day
Your team works from one system. You get clarity instead of firefighting.
Business outcomes
What changes when the gym runs on ProGym
Fewer silent churns
Near-expiry and unpaid balances surface early—while you can still save the membership.
Faster front desk
QR check-in and quick actions cut the line without cutting the record-keeping.
Retail that adds up
POS and inventory sit next to members, so secondary revenue isn’t an afterthought.
A team that scales
Roles and permissions mean hiring help doesn’t mean handing over the whole business.
Capability map
Depth where gyms need it.
Not a feature checklist. A map of the work your team already does.
Know every member’s status in seconds
Find memberships, balances, attendance, and renewal dates before problems harden.
Catch renewals while they’re still saveable
Near-expiry queues replace the “we’ll remember” method that never works.
Check in without the clipboard
QR at reception, manual when you need it, analytics when you staff the floor.
Sell supplements from the same desk
POS, invoices, and stock movements without bouncing between apps mid-conversation.
Give trainers a real workspace
Exercise libraries and plans that live in the system—not in someone’s phone.
See the month without a spreadsheet hunt
Reports that show revenue, expenses, and what’s actually driving the number.
Control who sees what
Staff accounts with permissions matched to the job—not one shared login.
Keep the gym reachable
Notifications that reach the right members when follow-up still matters.
Cart, discounts, cash, card, transfer—retail that already knows who’s buying.
Members scan. Records stay clean. Your desk stays free for renewals and retail.
Why ProGym
Old management vs. how it should work
Before
With ProGym
Expiry tracked in notebooks
Near-expiry and expired queues on the dashboard
Attendance on paper
QR + manual check-in with real analytics
Debts remembered by whoever is on shift
Owing members visible every morning
A separate till for retail
POS inside the same operations system
Workouts in WhatsApp
A structured exercise library for trainers
One admin password for everyone
Roles and permissions per job
From live demos
What owners notice first
“We stopped losing renewals to sticky notes. The desk opens the day already knowing who to call.”
“QR check-in freed reception to sell and renew instead of writing names for an hour.”
“Finally one place for members, stock, and staff access. No more asking who has the spreadsheet.”
Pricing
Plans that match how your gym runs.
No public price list that ignores your size and modules. On the demo, we map a package to your floor, your staff, and what you need live first.
- Scoped to your gym size
- Modules you actually use
- Onboarding included
FAQ
Questions gym owners ask before booking
Straight answers. The demo is free if you still want to see it live.
Yes. We help you bring members in cleanly during setup so you don’t rebuild the list by hand.
Next step
Ready to run the gym from one system?
Book a live demo. We’ll walk renewals, check-in, sales, and staff on the real product—with your questions, not a script.